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Planning a wedding is no small task. It can be overwhelming from the very beginning. I’ve noticed throughout the years that couples tend to enjoy their engagement season that much more when they:
The way I see it: you can either go to bed every night stressed or excited for your wedding. (And let’s be honest, stress doesn’t help your wedding prep health plan!). So, because I love seeing happy couples enjoy their planning process, I’m sharing some insider advice on how to create and maintain amazing working relationships with your vendors.
A planner will serve as your main point of contact throughout the entire wedding process, acting as your personal liaison between you and vendors. This will save you:
There are two key factors that should be addressed at the very beginning of planning with each vendor:
By being clear, transparent and specific, you will feel confident with each vendor you book.
I’m constantly researching the best vendors in new areas, so I completely understand the time and energy it takes to sift through dozens of vendors to find the one you clique with. As you’re inquiring and chatting with potential vendors, I urge you to communicate clearly:
For example, many of our couples have demanding jobs and lives, and when they are upfront with us at the very beginning what they are looking for specifically in a planner, then we are able to best serve them throughout their process.
Respond to follow-Ups: When a vendor follows up with you about potentially working together, don’t be afraid to respond! You could miss out on working with your top choice, as you never know when they are willing to negotiate. Additionally, we enjoy and need feedback, so communicating why you chose a different vendor can only be helpful to that business. After all, we can’t work with every couple!
Chat about communication preference & frequency.
Who all to include in the planning?
Ask for help/clarification when needed.
Trust the vendors you book. You hired professionals, so their main priority is YOU. They know what you need and are going to make your wedding day amazing. (side note: micromanaging will not only stress you, your planning partners and entire wedding team out, but will create a less-than-ideal atmosphere on your wedding day.) You never know when a vendor is going to go way above and beyond for you just because you were an incredible client to work with.
Remain responsive throughout the process. Here at LHEevents, we ask if there are certain months/weeks that are not available for heavy planning because we don’t want to bug someone on a vacation or busy work trip.
Vendors have specific questions, opinions, decisions that they need from you. Luckily if you choose to work with a full-service planner, most of the back-and-forth will be taken care of on your behalf. Nevertheless, responding to emails and phone calls on your end is crucial in maintaining a smooth planning timeline.
Too many cooks in the kitchen. Mom’s and daughters, fiance’s and other planning partners MUST be on the same page and communicate before decisions are made and so decisions can be made. We suggest weekly or monthly dinners to discuss important to-do’s and address expectations and special requests.
Once all decision-making parties are on the same page, it’s time to be decisive. As planners, we are able to make decisions for our clients, but definitely not all. Our goal is to create a wedding that’s all about YOU, so your input, opinions and decisions are crucial. Of course, our advice is always a plus 😉
Have fun! Enjoy getting to know your wedding team. We do not limit our number of meetings with our clients because every so often a face-to-face wine date will make everyone feel confident and excited. After all, you’re GETTING MARRIED!